Frequently Asked Question

When you need the university to cut a check, but may not have an official invoice, the check request form helps get this done. Most commonly, this is for reimbursement.

1. Log in to My Bushnell
2. Head to https://my.bushnell.edu/ICS/Portlets/ICS/BookmarkPortlet/ViewHandler.ashx?id=5b2f0828-5a09-45ab-83b9-0f785463e455
3. Complete the check request form
   1. Fill in the name & address of the person/organization that the check is to be made to
   2. Note that we require a W9 for all check requests - if this person has not been paid by the university before, please request this form and send it to ap@bushnell.edu
   3. Complete the Purchases section, including GL #, amount, and a brief description
   4. Complete the mileage section as needed
   5. Attach receipts:
      1. The receipt should detail the items/services purchased and show the dollar amount and date
      2. Credit card slips (showing on the total) are not valid receipts
      3. For mileage reimbursement, map your route on Google Maps, and do a File -> Print -> Print as PDF to document your mileage request.
   6. At the top right, click on the Requested By signature block to sign the form 
   7. When complete, click the "Click To Sign" button at the bottom of the page
4. A box pops up to add information for "Participant 2"
   1. This person cannot be the person getting reimbursed
   2. This person should be the budget manager for the GL# you entered
   3. Click Next
   4. Enter your email address
5. You will get a verification email to your Bushnell email from adobe sign - click the confirm link the email.
6. Your check request will be routed to the approver you listed. Once they sign, it'll be automatically sent to Paymerang for including in the next check processing batch. Checks approved by Wednesday at noon will be in that week's check run (funds available Friday)